Conferences & Events Assistant

Description

Organisation Description
Grand Hotel & Casino is recognised as one of the leading boutique accommodation providers in Vanuatu and the wider Pacific region. Our success is built on strong attention to detail, appreciation of our unique island location, and a commitment to delivering consistent, high-quality hospitality.

The hotel offers spacious guest rooms and modern facilities designed to provide comfort and excellent value. Every member of our team plays an important role in maintaining exceptional service standards, with our guest services staff dedicated to providing personalised attention to each visitor.

At Grand Hotel & Casino, we strive to create a welcoming environment that reflects genuine Melanesian hospitality. From the moment guests arrive until their departure—and when they return again—they are treated as valued members of our extended Aelan family.

Job Description
Grand Hotel & Casino is seeking a Conferences & Events Assistant to help support the planning and delivery of conferences, meetings, social functions, and promotional events held at the property.

This role works closely with the Sales, Food & Beverage, Casino, and Front Office teams to assist in organising corporate functions, lifestyle events, and other hotel activities while ensuring an outstanding guest experience.

The position also contributes to the hotel’s marketing efforts by helping capture event content, assisting with social media engagement, and coordinating promotional activities across different venues within the property.

We are looking for an organised and creative individual who enjoys working in a fast-paced hospitality environment, can manage event details efficiently, and communicates well with both clients and internal teams.

Selection Criteria
•Event Coordination Experience – Previous experience assisting with events, conferences, or hospitality operations is preferred.
•Strong Organisational Skills – Ability to handle multiple tasks, schedules, and event arrangements with careful attention to detail.
•Communication Skills – Confidence when interacting with clients, suppliers, and internal teams.
•Customer Service Focus – A genuine commitment to delivering excellent guest experiences.
•Creativity & Marketing Awareness – Ability to assist with promoting events and creating engaging social media content.
•Technical Skills – Basic experience with photography, short-form video, and tools such as Canva or similar platforms.
•Flexibility – Availability to work evenings, weekends, and during major events when necessary.
•Local Knowledge – Familiarity with activities and entertainment options around Efate and Port Vila is considered an advantage.

Salary
To be discussed with the successful candidate

How to Apply
Applications can be submitted by email, post, or in person.

Contact Person:
Chief Operating Officer

Phone:
(+678) 34050

Email:
coo@grandvanuatu.com

Postal Address / In-Person Applications:
Chief Operating Officer
Grand Hotel & Casino
P.O Box 3061
Port Vila

Applicants may also drop off their applications at the Reception Desk of Grand Hotel & Casino.