Executive Assistant

Description

Organisation Description
Airports Vanuatu Limited (AVL) is a State-Owned Enterprise responsible for managing and developing Vanuatu’s international airports located in Port Vila, Santo, and Tanna. AVL plays a vital role in supporting the nation’s aviation infrastructure and ensuring safe, efficient airport operations.

Position: Executive Assistant
Role Overview
Airports Vanuatu Limited is seeking a highly organised and professional Executive Assistant to provide dedicated support to the Chief Executive Officer (CEO).

Reporting directly to the CEO, the successful candidate will deliver high-level administrative and secretarial assistance to the CEO, Board of Directors, Executive Team, and Line Managers. This role requires discretion, integrity, and the ability to manage confidential information while ensuring the smooth day-to-day functioning of the executive office.
The position is based in Port Vila and may require occasional travel to other AVL airport locations.

Key Responsibilities
•Provide comprehensive administrative support to the CEO, including diary management, scheduling, travel coordination, and handling correspondence
•Organise Executive and Board meetings by preparing agendas, recording accurate minutes, documenting decisions, and monitoring follow-up actions
•Serve as a key point of contact between the CEO, Board members, Government departments, aviation authorities, and external stakeholders
•Prepare reports, presentations, and confidential documents to assist executive decision-making
•Coordinate logistics for official functions, stakeholder engagements, and executive events
•Work collaboratively with internal departments to ensure smooth coordination across all three airports
•Undertake additional administrative duties as directed by the CEO or Board of Directors

Selection Criteria
•Diploma in Public Administration, Business Administration, or a related field
•Minimum 3–5 years’ experience in an Executive Assistant, Senior Secretary, or similar role
•Strong organisational and coordination skills with the ability to prioritise tasks effectively in a dynamic operational environment
•Excellent written and spoken English
•Advanced proficiency in Microsoft Office applications (Word, Excel, Publisher, etc.) with a typing speed of 80–100 words per minute
•Ability to work independently and manage multiple responsibilities under pressure
•High attention to detail and strong problem-solving skills
•Proven ability to handle confidential matters with professionalism
•Flexibility to respond to urgent operational requirements within an airport environment

Desirable
•Certificate in Secretarial Studies or Office Management
•5–7 years’ experience in a similar executive support role
•Experience coordinating events for executives, government officials, or stakeholders

Salary
Salary details will be discussed with shortlisted candidates.

How to Apply
Interested applicants are invited to visit the official Airports Vanuatu Limited website to submit their application online.
Please ensure you upload your updated CV and a cover letter outlining your suitability for the role.
Only shortlisted candidates will be contacted.