Office Administrator – Embassy of Japan

Description

Organisation Overview
The Embassy of Japan works to strengthen friendly relations between Japan and Vanuatu by promoting mutual understanding, cooperation, and sustainable development across the Pacific region.

Position Summary
The Embassy of Japan is inviting applications for the position of Office Administrator. The successful candidate will provide administrative and operational support while working closely with Japanese diplomatic staff.

Key Responsibilities

•Carry out day-to-day administrative and clerical functions within the Embassy
•Source quotations and coordinate appointments and schedules
•Assist with basic research and data collection tasks
•Translate documents and correspondence as required
•Perform additional duties assigned by the Embassy when necessary

Eligibility & Selection Criteria
•Applicants must meet the following requirements:
•Must be a citizen of Vanuatu or legally authorized to live and work in Vanuatu
•Strong written and verbal communication skills in English and Bislama
•Proficient in common computer applications, including Microsoft Word and Excel
•Knowledge of the French language will be considered an advantage
•Demonstrated ability to work independently as well as part of a team
•Responsible, proactive, and well-organized with good interpersonal skills
•Must hold a valid driver’s license and have a clean legal record
•Physically and mentally fit for office-based work

Remuneration
Compensation will be determined based on qualifications, experience, and suitability for the role. Salary is paid monthly. Employer contributions to social security will be provided, and overtime work will be compensated in accordance with Embassy policies.

Application Process
Applications may be submitted via email, postal mail, or in person.

Contact Department: Recruitment Section
Phone: (678) 29393
Email: [email protected]

Postal / In-Person Address:
PO Box 242
Rue de Paris
Port Vila, Vanuatu

Application Requirements
Applicants should submit a resume in any format, ensuring it includes personal details, educational background, and employment history. A valid driver’s license must also be provided.