Program Coordinator – Pacific CIRCLE

Description

Organisation Description:
A humanitarian and development-focused organisation working to strengthen climate resilience, women’s leadership, and community empowerment in Vanuatu. Through partnerships with local women’s networks and regional stakeholders, the organisation supports sustainable, community-led climate adaptation initiatives across the Pacific.

Employment Type:
Full-Time | Fixed-Term (3 years and 6 months, with potential for extension)


Job Description:
We are seeking a qualified Program Coordinator – Pacific CIRCLE to oversee the successful delivery of a climate resilience project in Vanuatu. This role will focus on project coordination, stakeholder engagement, monitoring, compliance, and reporting to ensure activities are delivered effectively and align with donor and organisational standards.

Key Responsibilities:
• Coordinate and manage the implementation of the Pacific CIRCLE project in Vanuatu in line with program guidelines and operational procedures
• Oversee project execution, monitoring, and evaluation to ensure quality outcomes and timely delivery
• Support the planning and implementation of community-based nature-focused climate adaptation activities
• Build and maintain strong working relationships with communities, women’s groups, partners, donors, government agencies, and local stakeholders
• Work closely with regional and international partners to ensure project goals and reporting requirements are achieved
• Ensure procurement, financial, and operational activities comply with donor guidelines and project procedures
• Prepare narrative reports and support financial reporting within project timelines
• Identify, monitor, and address project risks while escalating key issues when necessary
• Ensure project activities align with organisational values, donor compliance requirements, and codes of conduct
• Represent the organisation in meetings, workshops, and forums related to climate adaptation and environmental resilience

Skills & Experience Required:
Essential:
• Strong understanding of climate adaptation, nature-based solutions, and inclusive community development practices
• Proven experience working with rural communities and women-led initiatives
• Strong stakeholder engagement experience, including collaboration with communities, councils, government bodies, and donors
• Demonstrated project management experience including budgeting, reporting, compliance, and risk management
• Commitment to gender equality, inclusion, and community empowerment
• Ability to work independently and collaboratively in a team environment
• Strong communication skills with professional fluency in English and Bislama

Desirable:
• Familiarity with donor-funded development programs and grant compliance requirements
• Experience in monitoring, evaluation, and learning (MEL) processes
• Knowledge of Gender Equity, Disability, and Social Inclusion (GEDSI) frameworks

Qualifications & Additional Requirements:
• Relevant academic qualification or equivalent professional experience related to project coordination, development, or environmental programs
• Willingness to travel locally and internationally when required
• Ability to complete employment screening requirements
• Must hold valid working rights in Vanuatu

Application Method:
Apply via Email, Telephone, or In Person

Contact Persons:
Flora Vano or Helen Bong

Phone:
(+678) 5563072 / 5554369

Email:
flora.vano@actionaid.org

Apply In Person / Postal Address:
ActionAid Vanuatu
Socapo Area, Lini High Way
P.O. Box 6442
Port Vila, Vanuatu