Purchasing Officer

Description

Organisation Overview
Our goal is to deliver an outstanding experience to every guest by offering high-quality service in a luxurious, relaxing, and environmentally conscious setting. At the same time, we are committed to supporting our employees through professional training, career growth opportunities, and long-term job stability.

Position: Purchasing Officer
Iririki Island Resort & Spa is currently looking for a qualified candidate to join the team as a Purchasing Officer. This role reports directly to the Chief Financial Officer.

Key Responsibilities
•Build and maintain strong relationships with both local and international suppliers to secure competitive pricing
•Monitor inventory levels and manage storage and distribution of stock
•Improve systems, equipment usage, and consumables to reduce costs and minimize waste
•Oversee receiving and dispatching of goods and assist with inventory allocation
•Coordinate with freight companies and customs officials to ensure smooth delivery processes
•Communicate with suppliers to gather details on pricing, quality, and delivery timelines
•Identify and evaluate new suppliers at local and global levels
•Recommend new products and sourcing options to management
•Assess product suitability and place purchase orders accordingly
•Ensure timely delivery of all orders
•Handle documentation required for customs clearance
•Take responsibility for procurement operations when the department head is unavailable
•Carry out all purchasing-related activities efficiently
•Verify order quantities before processing
•Submit invoices to the finance department for processing
•Perform any additional tasks assigned by management

Candidate Requirements
•Prior experience in purchasing, ideally within a resort or hospitality environment
•Ability to communicate professionally with both colleagues and external partners
•Strong initiative in gathering necessary information for the role
•Excellent problem-solving skills
•Proficiency in Microsoft Office (Excel, Word, Outlook, MYOB) and familiarity with hotel accounting systems
•Ability to quickly adapt to new software
•Experience handling foreign currency transactions is an advantage

Application Details
Application Methods: Email or in person

Contact Person: Human Resource Officer
Phone: (678) 35060
Email: ea@iririki.com

Apply in Person or by Post:
Human Resource Office
Iririki Island Resort & Spa
PO Box 230
Port Vila, Vanuatu