Sales & Inventory Coordinator

Description

Organisation Description
Archipel Solutions is a Vanuatu-based organisation dedicated to improving the availability of fuel, building materials, and other essential goods for rural and outer island communities. Operating from its head office in Port Vila, the company manages supply and service points across several islands, including Epi, Pentecost, and Ambae.

Job Description
Archipel Solutions is seeking a detail-oriented and organised Sales and Inventory Coordinator to support its business operations.

Reporting to the General Manager, the successful candidate will be responsible for assisting with sales processes, maintaining accurate stock and inventory records, coordinating purchasing activities, and ensuring efficient warehouse and supply chain operations. This position plays an important role in connecting customers, suppliers, store teams, and management to ensure smooth day-to-day operations and high levels of customer satisfaction.

Key Responsibilities
• Support sales activities and ensure accurate processing of customer orders
• Maintain up-to-date and accurate inventory and stock control records
• Assist in procurement and coordination of supplier orders
• Monitor stock movement and help ensure timely replenishment of goods
• Liaise with warehouse staff, suppliers, and management to ensure smooth operations
• Prepare reports related to sales, stock levels, and inventory performance
• Contribute to maintaining efficient and well-organised supply chain processes

Selection Criteria
• Diploma or Bachelor’s qualification in Business Administration, Marketing, Logistics, Supply Chain, Accounting, or a related discipline
• At least 2 years of relevant experience in sales, inventory control, procurement, logistics, or office administration
• Experience in retail, hardware, construction materials, or distribution sectors will be an advantage
• Strong organisational and administrative capabilities
• Good proficiency in Microsoft Office, especially Excel
• Strong communication skills and customer service orientation
• Ability to communicate effectively in English and Bislama (written and spoken)
• High level of accuracy and attention to detail
• Ability to work independently and manage deadlines effectively

Salary
To be negotiated based on experience and qualifications.

Application Process
Applications should be submitted via email.
Contact Person:
Brenda Mala

Phone:
(678) 22454

Email:
brenda@ocean.vu